Document Retention for Nonprofits

The end of a year and beginning of a new one is a good time to clear out files which are no longer needed.  It will free up limited file space for those documents which are required by the IRS and state laws to retain.

The National Council on Nonprofits lists the following documents as needing to be permanently retained:

  • Articles of IncorporationDocument shredding
  • Determination Letter from the IRS
  • insurance policies
  • minutes of meetings
  • corporate resolutions

Record Retention Guidelines for Indiana
An Indiana nonprofit corporation should also maintain and retain copies of important business records listed above and the following:

  • In addition to minutes, written consents or ballots reflecting official action;
  • records reflecting all actions taken by committees of the board of directors;
  • all balance sheets, income statements, and other significant accounting records;
  • bylaws, including any amendments; Continue reading

New Books: Donor Cultivation, Tax-exempt Compliance, Nonprofit Management

Click the covers to go to the ACPL catalog to place a hold.

Nonprofit kit for dummies / by Stan Hutton, Frances Phillips Every nonprofit’s tax guide : how to keep your tax-exempt status & avoid IRS problems / Stephen Fishman Donor cultivation and the donor lifecycle map : a new framework for fundraising / Deborah Kaplan Polivy

Unlock the Value of Internal Controls

via Jillian Anne photography on Flickr

Unlock the Value of Internal Controls

November 22 from 7:30 to 9 a.m at the Community Foundation of Greater Fort Wayne.

Members of the Community Foundation Audit Committee will host an interactive panel discussion to share steps on implementing and documenting internal controls for nonprofit organizations.

RSVP no later than Friday, November 15 by emailing the Community Foundation at or call the office at 260-426-4083.

Event capacity is 96 people with a two person per organization limit.

New Books: Social Media, Fundraising, and Finance

Click the covers to go to the ACPL catalog to place a hold.

Nonprofit investment and development solutions : a guide to strategies and solutions for thriving in today’s economy / Roger Matloff, Joy Hunter Chaillou Fundraising realities every board member must face : a 1-hour crash course on raising major gifts for nonprofit organizations / David Lansdowne Nonprifit social media : a beginner’s guide to nurturing relationships from your desk / Marc A. Pitman

Reminder: RSVP by June 11 for Foellinger Foundation Ernest E. Williams Lecture

Williams lecture logo
You and your leadership team are invited to attend the 2013 Williams Lecture and workshop on June 25!


Please join your colleagues for the Foellinger Foundation’s 2013 Williams Lecture on June 25 at the Allen County War Memorial Coliseum from 8:00 a.m. to 9:30 a.m., with continental breakfast beginning at 7:30 a.m.

Zimmerman, Steve

You may bring multiple people from your organization, and the foundation urges you to bring board members.

Please RSVP to by June 11 and let her know who you are bringing.

The Foellinger Foundation Presents

Steven D. Zimmerman, CPA, MBA
Principal, Spectrum Nonprofit Services
Co-author, Nonprofit Sustainability: Making Strategic Decisions for Financial Viability

Ernest E. Williams Lecture 
8:00 to 9:30 a.m.
(Breakfast 7:30 a.m.)

Allen County War Memorial Coliseum
4000 Parnell Avenue, Fort Wayne, Indiana

Please RSVP to by June 11 and let her know who you are bringing.

Click on the book to go to the catalog and place a hold.

Steve Zimmerman provides training and consulting in the areas of finance and strategy for community-based organizations, foundations and government agencies. He is co-author of the book Nonprofit Sustainability: Making Strategic Decisions for Financial Viability with Continue reading

“The Statement of Cash Flows” from DWD’s Mission Minded Blog

The Statement of Cash Flows written by Carrie Minnich on Mission Minded,the nonprofit blog from local CPA and Advisor firm Dulin, Ward & DeWald, offers a clear overview of this difficult to read financial statement.

Here’s a snippet –

Carrie Minnich, DWD

“The statement of cash flows is one of the hardest in a set of financial statements for a reader to understand; however, it can be a powerful tool used to examine the actual cash flowing in and out of an organization.  The statement of activities shows what the organization earned and owes while the statement of cash flows shows what was actually collected and spent.

The statement of cash flows is a requirement of financial statements prepared in accordance with generally accepted accounting principles.  This statement reports an organization’s cash generated and used during a specific period, classified into operating activities, investing activities and financing activities.

Since the statement of activities is prepared under the accrual basis of accounting, some of the revenues included may not have been collected yet and some of the expenses may not have been paid yet.  Basically the statement of cash flows reconciles … ”

click through to the Mission Minded Blog to read more.

New Books by Linda Lysakowski, ACFRE

The Paul Clarke Nonprofit Resource Center has two new books from the

Advanced Certified Fund Raising Executive,

Linda Lysakowski:

Fundraising for the Genius:  The only book you’ll ever need to raise more money for your nonprofit organization



Raise More Money from Your Business Community:  A practical guide to tapping into corporate charitable giving


Whether you are a “newbie” to fundraising, an experienced fundraiser concerned about shrinking funding sources, or want to become a fundraising “superstar”, Fundraising for the Genius will give you the answers you need to succeed.  This book will:

  • Teach you to develop a sustainable fundraising program that will grow with your organization and allow you to fulfill your mission
  • Help you understand the world of philanthropy, development and fundraising (and to know the differences between each)
  • Enable you to bring together your board, non-development staff, development staff and volunteers to create a powerful development team
  • Show you how to evaluate your success and plan for growth in your development program

Raise More Money from Your Business Community is based on research and practical experience that will enable you to raise more money from your business community.  It will help you:

  • Learn the secrets used by successful nonprofits when asking for money from businesses
  • Understand why businesses support their local communities
  • Understand why some organizations are successful in their approaches to businesses and others are not
  • Reach beyond event sponsorship as a way to involve the business community
  • Involve your board members in developing their business network for your organization
  • Plan an annual business appeal

*Both books are available for check out with a valid ACPL library card.