E-verify Reminder and Resources

from the Indiana Coalition for Human Services Legislative Update Overview and FAQ’s:

E‐Verify (590)

  • All business entities that receive more than $1,000 from the State for services (not goods) must use E-verify for new hires effective 7/1/11 (other rules for Federal contractors and subcontractors)
  • Web‐based program that works in tandem with I‐9 to verify work authorization status (not less than 3 days after employment)

Q: What are the steps to use E‐Verify? Is there a cost?

A: E‐Verify is a free, web‐based program by the U.S. Dept of Homeland Security that works in tandem with the I‐9 form, which is already required to verify work authorization. You will want to determine which staff member should be the designated point person for E‐Verify. This person should participate in the online webinar, tutorial and enroll (www.dhs.gov/e‐verify ). The cost is your staff time to learn and use the system.

from EVerify Presentation, 2011 (Tim Grogg and Susan – IN.gov:

A Contractor or a Grantee for a grant over $1,000 must:

  • Sign an affidavit affirming that the contractor does not knowingly employ an unauthorized alien and that the business entity has enrolled and is participating in the E-Verify program.
  • The 2011 Professional Services Contract Manual has incorporated the affidavit language as new paragraph 17 in the Professional Service Contract and paragraph 12 in the Grant template.  You may, of course, use a separate affidavit.
  • Grantees must provide documentation to the state agency that the business entity has enrolled and is participating in the E-Verify program.

For more information: 

  • Indiana Department of Workforce Development:   800-891-6499 or   317-232-7436

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